1. Intake
LiveThe AI phone answers inbound calls, qualifies them using company rules and records callback needs.
What happens after the call?
A customer asks about a bathroom renovation. After the call, your team needs the contact details, requested scope and a clear next step. Griffi carries the enquiry through to a reviewable quote draft.
From our pilot programme
Our first pilot client · Griffi Belege
92%
less time spent on receipt admin
Reported comparison from our first pilot client, rounded.
Also: 50 visible AI reply drafts 6 invoices issued in Griffi
How to read these figures
The time reduction comes from one pilot client’s reported before-and-after comparison for receipt administration, rounded to a whole percentage. The effort depends on document volume and workflow.
Usage figures are a snapshot on 4 September 2026 for 1 July – 4 September 2026: reply drafts visible in the inbox and invoices issued in Griffi. Drafts are prepared replies; issued invoices do not establish delivery or payment.
After the call
The request is captured and the next tasks stay in view.
2. Appointment
LiveA suitable free slot can be offered and confirmed during the inbound call.
3. Case
LiveContact, request, conversation and next step stay together in HQ.
4. Document
Live as draftGriffi can prepare reviewable quote and invoice drafts in chat or through browser voice input.
5. Photo follow-up
LiveAfter a documented need for photos and valid consent, Griffi can send a time-limited upload link through the configured SMS or email channel. You review and send photo requests prepared in Griffi chat yourself.
6. Acceptance protocol
LiveHQ prepares a reviewable acceptance protocol. Defects, photos and agreed deadlines remain traceable; your authorized team handles completion and signatures.
Compare the services
Who handles which office task?
The matrix compares work models, not brands. “Possible” is not a staffing or cost promise for an office worker; the Griffi column states the concrete sales status.
| Task | AI phone only | Office worker | Griffi |
|---|---|---|---|
| Answer & qualify calls | Core task | Possible | Live |
| Book a confirmed appointment | Depends on category | Possible | Live |
| Prepare a quote draft | Not part of phone-only service | Possible | Live, with approval |
| Invoice draft / e-invoice | Not part of phone-only service | Possible | Live: ZUGFeRD/Factur-X EN16931 |
| Dunning | Not part of phone-only service | Possible | Live; letter PDF, manual sending |
| DATEV handoff | Not part of phone-only service | Possible | CSV export live; no API sync |
No banking reconciliation, VAT filing/ELSTER transmission or DATEV API sync. Documents are reviewed and approved manually; emails and reminder letters are not sent automatically.
For your decision
Turn the conversation into a reviewable next task.
Check three things after every call: can the team find the request and missing details, is the next action clear, and does professional approval remain with the team? That is how call answering becomes a workable case.
Frequently asked questions
What happens directly after a call in Griffi?
Conversation, contact details, request and agreed next step are combined as a case in HQ. Depending on the approved setup, a confirmed appointment or callback follows.
Does Griffi create quotes and invoices automatically?
Griffi can prepare reviewable drafts. A person checks content and price and approves finalisation or sending.
Are photos requested automatically after every call?
No. Griffi requests photos only where the need is documented and valid consent is given. The time-limited upload link is sent by SMS or email.
Does Griffi completely replace an office worker?
No. Griffi handles bounded, recurring intake and work steps. Exceptions, professional decisions, approvals and customer relationships remain human.